EC Meeting Kolkata 2016

The Meeting was convened by Dr. R.K. Jena, Secretary of EHG and was chaired by Dr. Sharmila Chandra, President, EHG. The members preset are mentioned and signed as above.

The fallowing points are discussed and decision is taken unanimously in this meeting.

1. Dr. R.K. Jena and Dr. Tuphan Dolai briefed the members regarding the registration, PAN card. Bank Account of EHG and 5 CME undertaken by EHG so far in different places.
2. Standard Operating Procedures (SOPs)
   • E.C will meet 4 times in a year.
     One each during annual Meet of EHG and ISHBT,
     One each during State Chapter, One through Skype/ Teleconference
   • Two members from every state will be inducted as E.C Member being nominated by concern state chapter or mutual negotiation with the members of the concerned state. From entire North-East, 3 or 4 members will be inducted as E.C members. This will give a fair pan Eastern India representation. The office bearers like President,
     Vice-President, Secretary, Treasurer, Asst-Secretary and Asst. Treasurer may be nominated by E.C till election process is standardized. Once nominated the duration of members will be for a period of 3 years for each term. The induction of new E.C member or replacement of any E.C Member will be done by E.C at present.
3. Induction of New E.C Member :
   • Dr. Kumar Saurav, Ranchi is inducted to E.C in the Place of Dr. Uttam Nath, Dr. Sanjaya Nath from Tripura, Dr. Pranati Mohanty from Odisha are induced to E.C with immediate effect.
   • From Chattishgarh: Two members will be inducted in due course.
4. Format of Annual Meet :
   • Every year, annual Meet will rotate.
   • E.C will decide the Organizing Secretary who will communicated to the Hon. Secretary of EHG for executive of Annual meet.
   • The concerned state chapter may be a collaborator.
   • The academic framework will be approved by the E.C of EHG.
   • Every person for all the states / Places of Eastern India must be engaged on priority basis. However few faculties / delegates may be invited from other part of the country depending on the slot / situation.
   • Finance: All the members should facilitate the financial support from corporates. The financial transactions for Annual Meet in different places can be through their own state chapter accounts or EHG Account if required by the concerned organizing secretary. In case of former , the Org. Secy. Will contribute the 30 % of total profit to strengthen EHG.
   • Organizing Committee of Annual Meet should discuss with E.C and financially Support Speakers/ Chair persons / Delegates/ PG Students of different states because of the current M.C.I Guideline
   • Timing: During December-January or during annual meet of concerned state chapter.
5. Next Academic Meet: CME will be conducted at Imphal, Ranchi, Tripura and Darbhanga. The local E.C representative of the concerned place will negotiate with the Secretary for execution.
6. Next Annual Meet: Patna, Dr. Avinash Singh will be Organizing Secretary.
7. Sub-Committee for Diagnostic Haematology:
   • E.C unanimously decided to form a subcommittee in this regard. Both Dr. Debasis Benerjee and Dr. Deepak Mishra were requested to prepare a blueprint and pursue the matter and place before next E.C.
     Secretary/ Organizing Secretary representing different States who are interested to conduct such event in diagnostic hematology will be informed to put a request letter to the EHG, so that a future programme can be plan.
8. Membership Drive: All the members agreed to persue for membership drive. Special drive to be undertaken during state chapters and Rs. 500/- will be collected for Life Membership.
9. One part time assistant (3 times a week) with remuneration of Rs. 10,000/- (Maximum) will be provided for official work of EHG for time being. Official email-id in favor of President, Secretary and Treasurer will be opened and all the communication will be done from and to these Ids in due course.
10. The meeting was closed with thanks to the chair.